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The Technical Steward for the STF segment is PA and Personnel Management.

The STF segment can identify any personnel referenced by information systems. These can be providers, staff, system users, and referring agents. In a network environment, this segment can be used to define personnel to other applications, for example, order entry clerks, insurance verification clerks, admission clerks, as well as provider demographics. When using the STF and PRA segments in the Staff/Practitioner Master File message, MFE-4-primary key value is used to link all the segments pertaining to the same master file entry. Therefore, in the MFE segment, MFE-4-primary key value must be filled in. Other segments may follow the STF segment to provide data for a particular type of staff member. The PRA segment (practitioner) is one such. It may optionally follow the STF segment in order to add practitioner-specific data. Other segments may be defined as needed. When using the segments included in this chapter for other then Staff/Practitioner Master File messages, disregard references to MFE-4 - primary key value.

HL7 Attribute Table - STF - Staff Identification Segment

Seq#	DataElement	Description	Must Implement	Flags	Cardinality	Length	C.LEN	Vocabulary	DataType
STF
1	00671	Primary Key Value – STF	MAY True: False:	C	[1..1] [0..1]			0786	CWE
2	00672	Staff Identifier List			[0..*]			0061 Check Digit Scheme	CX
3	00673	Staff Name			[0..*]				XPN
4	00674	Staff Type			[0..*]			0182	CWE
5	00111	Administrative Sex			[0..1]			0001 Administrative Sex	CWE
6	00110	Date/Time of Birth			[0..1]				DTM
7	00675	Active/Inactive Flag			[0..1]	[1..1]		0183 Active/Inactive	ID
8	00676	Department			[0..*]			0184	CWE
9	00677	Hospital Service – STF			[0..*]			0069 Hospital Service	CWE
10	00678	Phone			[0..*]				XTN
11	00679	Office/Home Address/Birthplace			[0..*]				XAD
12	00680	Institution Activation Date			[0..*]			0537	DIN
13	00681	Institution Inactivation Date			[0..*]			0537	DIN
14	00682	Backup Person ID			[0..*]				CWE
15	00683	E-Mail Address		B=	[0..*]		40		ST
16	00684	Preferred Method of Contact			[0..1]			0185 Preferred Method of Contact	CWE
17	00119	Marital Status			[0..1]			0002 Marital Status	CWE
18	00785	Job Title		#	[0..1]		20		ST
19	00786	Job Code/Class			[0..1]			0327	JCC
20	01276	Employment Status Code			[0..1]			0066 Employment Status	CWE
21	01275	Additional Insured on Auto			[0..1]	[1..1]		0136 Yes/no Indicator	ID
22	01302	Driver's License Number – Staff			[0..1]				DLN
23	01229	Copy Auto Ins			[0..1]	[1..1]		0136 Yes/no Indicator	ID
24	01232	Auto Ins Expires			[0..1]				DT
25	01298	Date Last DMV Review			[0..1]				DT
26	01234	Date Next DMV Review			[0..1]				DT
27	00113	Race			[0..1]			0005 Race	CWE
28	00125	Ethnic Group			[0..1]			0189 Ethnic Group	CWE
29	01596	Re-activation Approval Indicator			[0..1]	[1..1]		0136 Yes/no Indicator	ID
30	00129	Citizenship			[0..*]			0171	CWE
31	01886	Date/Time of Death			[0..1]				DTM
32	01887	Death Indicator			[0..1]	[1..1]		0136 Yes/no Indicator	ID
33	01888	Institution Relationship Type Code			[0..1]			0538 Institution Relationship Type	CWE
34	01889	Institution Relationship Period			[0..1]				DR
35	01890	Expected Return Date			[0..1]				DT
36	01891	Cost Center Code			[0..*]			0539	CWE
37	01892	Generic Classification Indicator			[0..1]	[1..1]		0136 Yes/no Indicator	ID
38	01893	Inactive Reason Code			[0..1]			0540 Inactive Reason Code	CWE
39	02184	Generic resource type or category			[0..*]				CWE
40	00120	Religion			[0..1]			0006 ReligionVersion Dependent	CWE
41	01861	Signature			[0..1]				ED

Definition: For MFN Master File Notification, this field is required and must match MFE-4 Primary Key Value to identify which entry is being referenced. For all other messages, this field should not be used. Refer to Table 0786 - Primary Key Value – STF in Chapter 2C for valid values.

Definition: This field contains the list of identifiers (one or more) used by the institution to identify this person. Refer to HL7 Table 0061 - Check Digit Scheme (component 2), User-defined Table 0203 - Identifier Type (component 5) and User-defined Table 0363 - Assigning Authority (component 4) for valid values (see Chapter 2A). If a Staff Member has institution identifiers that are valid only in specific organization units, that Staff identifier should be recorded in the ORG Practitioner Organization Unit segment.

Definition: This field contains the staff person's name. This field may repeat to transmit multiple names for the same person.

Definition: This field contains a code identifying what type of staff. Refer to User-defined Table 0182 - Staff type in Chapter 2C, Code Tables, for suggested values. This table contains no suggested values. Values may include codes for staff, practitioner, referral agent or agency, etc. This field may repeat to allow for staff to be assigned multiple types.

Typically, this field would be populated with the most granular types that may be associated with the staff. If less granular typing or categorization of the staff is required in addition to the specific type(s) found in this field, the reader is referred to STF-39 Generic Resource Type or Category. Thus, while STF-4 may contain the code for a specific staff or practitioner type, STF-39 may contain "staff" or "practitioner". For further discussion of specific and generic types, the reader is referred to STF-39 Generic Resource Type or Category.

(Definition from PID.8 in Ch. 3)

Definition: This field contains the patient's sex. Refer to User-defined Table 0001 - Administrative Sex in Chapter 2C, Code Tables, for suggested values.

(Definition from NK1.15 in Ch. 3)

Definition: This field contains the next of kin/associated party's sex. Refer to User-defined Table 0001 - Administrative Sex in Chapter 2C, Code Tables, for suggested values.

(Definition from STF.5 in Ch. 15)

Definition: This field contains the staff person's sex. Refer to User-defined Table 0001 – Administrative Sex for suggested values.

(Definition from PID.7 in Ch. 3)

Definition: This field contains the patient's date and time of birth.

(Definition from NK1.16 in Ch. 3)

Definition: This field contains the next of kin/associated party's birth date and time.

(Definition from STF.6 in Ch. 15)

Definition: This field contains a staff member's date and time of birth.

(Definition from LDP.6 in Ch. 8)

Definition: This field indicates whether the entry for this location is currently an active, that is, valid, usable entry (disregarding whether it's waiting to be maintained by housekeeping). Refer to HL7 Table 0183 - Active/Inactive in Chapter 2C, Code Tables, for valid values.

(Definition from CDM.8 in Ch. 8)

Definition: This field indicates whether this is a usable CDM entry. Refer to HL7 Table 0183 - Active/Inactive in Chapter 2C, Code Tables, for valid values.

(Definition from PRC.16 in Ch. 8)

Definition: This indicates whether this is a usable CDM entry. Refer to HL7 Table 0183 - Active/Inactive in Chapter 2C, Code Tables, for valid values.

(Definition from STF.7 in Ch. 15)

Definition: This field indicates whether person is currently a valid staff member. Refer to HL7 Table 0183 - Active/Inactive in Chapter 2C, Code Tables, for valid values. This table contains values for active or inactive.

(Definition from PRC.3 in Ch. 8)

Definition: This field contains the department of the facility which accrues revenue/cost for this type of charge. When pricing is different for different departments within the same facility, this will indicate for which department the following pricing information is valid. Use only when the price is not the same for all departments, that is, a null value indicates that this pricing is valid for all departments.

When two PRC segments are sent the same key values but with different departments, the second is sent in addition to the first, not to replace the first. The effective unique identifier is the charge code (PRC-1 - Primary Key - PRC) plus the facility ID (PRC-2 - Facility ID) plus the department (PRC-3 - Department). Multiple departments can be sent in the same segment to indicate that those departments use the same pricing. Refer to User-defined Table 0184 - Department in Chapter 2C, Code Tables, for suggested values.

(Definition from STF.8 in Ch. 15)

Definition: This field contains the institution department to which this person reports or belongs. Refer to User-defined Table 0184 - Department in Chapter 2C, Code Tables, for suggested values. This table contains no suggested values.

Definition: This field contains the hospital or ancillary service with which this staff person is associated. Refer to User-defined Table 0069 - Hospital Service in Chapter 2C, Code Tables, for suggested values.

Definition: This field contains the staff person's phone number. This is a repeating field with a component for indicating which phone number is which.

Definition: This field contains the office, and home address and/or place of birth of the staff person. This is a repeating field. The address type identifies the usage.

Definition: This field contains the date when staff became active for an institution. This is a repeating field. Refer to User-defined Table 0537 - Institution in Chapter 2C, Code Tables, for valid values. This table contains no suggested values.

Definition: This field contains the date when staff became inactive for an institution. This is a repeating field. Refer to HL7 Table 0537 - Institution in Chapter 2C, Code Tables, for valid values.

Definition: This field contains the MFE-4 Primary Key Value of the master file entry that corresponds to the designated backup person for this staff person.

Definition: This field has been retained for backward compatibility. (It is now present in the fourth component of STF-10 Phone).

(Definition from PRT.23 in Ch. 7)

Definition: This field contains the preferred method to use when communicating particularly when the contact is a person or organization This is typically used in combination with PRT-5 Person, and/or PRT-8 Organization. Refer to User-defined Table 0185 - Preferred Method of Contact in Chapter 2C, "Code Tables", for suggested values.

(Definition from PRD.6 in Ch. 11)

Definition: This field contains the preferred method to use when communicating with the provider. Refer to User-defined Table 0185 - Preferred Method of Contact in Chapter 2C, "Code Tables", for suggested values.

(Definition from CTD.6 in Ch. 11)

Definition: This field contains the preferred method to use when communicating with the contact person. Refer to User-defined Table 0185 - Preferred Method of Contact in Chapter 2C, "Code Tables", for suggested values.

(Definition from STF.16 in Ch. 15)

Definition: This field indicates which of a group of multiple phone numbers is the preferred method of contact for this person. Note that all values of this code refer to this segment's phone field, except for the value "E," which refers to the E-mail address field. If more than one phone number of the preferred type exists in STF-10-phone, this field refers to the first such instance. Refer to HL7 Table 0185 - Preferred Method of Contact in Chapter 2C, Code Tables, for valid values. This table contains values for beeper, cell phone etc.

(Definition from PID.16 in Ch. 3)

Definition: This field contains the patient's marital (civil) status. Refer to User-defined Table 0002 - Marital Status in Chapter 2C, Code Tables, for suggested values.

(Definition from NK1.14 in Ch. 3)

Definition: This field contains the next of kin/associated party's marital status. Refer to User-defined Table 0002 - Marital Status in Chapter 2C, Code Tables, for suggested values.

(Definition from IN2.43 in Ch. 6)

Definition: This field contains the insured's marital status. Refer to User-defined Table 0002 - Marital Status in Chapter 2C, Code Tables, for suggested values.

(Definition from STF.17 in Ch. 15)

Definition: This field contains the staff member's marital status. Refer to User-defined Table 0002 - Marital Status in Chapter 2C, Code Tables, for suggested values. Same values as those for PID-16 Marital Status.

(Definition from GT1.49 in Ch. 6)

Definition: This field contains a descriptive name of the guarantor's occupation (e.g., Sr. Systems Analyst, Sr. Accountant).

(Definition from IN2.46 in Ch. 6)

Definition: This field contains a descriptive name for the insured's occupation (for example, Sr. Systems Analyst, Sr. Accountant).

(Definition from STF.18 in Ch. 15)

Definition: This field contains a descriptive name of the staff member's occupation (e.g., Sr. Systems Analyst, Sr. Accountant).

(Definition from GT1.50 in Ch. 6)

Definition: This field contains the guarantor's job code and employee classification.

(Definition from IN2.47 in Ch. 6)

Definition: This field indicates a code that identifies the insured's job code (for example, programmer, analyst, doctor, etc.).

(Definition from STF.19 in Ch. 15)

Definition: This field contains the staff member's job code and employee classification. Refer to User-defined Table 0327 - Job Code and User-defined Table 0328 - Employee Classification in Chapter 2C, Code Tables, for suggested values.

(Definition from ORG.10 in Ch. 15)

Definition: This field contains a code indicating the working relationship of the practitioner at this organization unit. It may be different than the work status specified in STF-20. Refer to User-defined Table 0066 - Employment Status, in Chapter 2C, Code Tables, for suggested values.

(Definition from STF.20 in Ch. 15)

Definition: This field contains the code that indicates the staff member's employment status, e.g., full-time, part-time, self-employed, etc. Refer to User-defined Table 0066 - Employment Status in Chapter 2C, Code Tables, for suggested values.

Definition: This field contains an indicator for whether the present institution is named as an additional insured on the staff member's auto insurance, especially for use when staff is a driver for the institution. Refer to HL7 Table 0136 - Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

•     Y    indicates that the institution is named as an additional insured

•     N    indicates that the institution is not named as an additional insured

Definition: This field contains the driver's license information of staff, especially for use when staff is a driver for the institution. For state or province refer to official postal codes for that country; for country refer to ISO 3166 for codes.

Definition: This field contains an indicator for whether the institution has on file a copy of the staff member's auto insurance, especially for use when staff is a driver for the institution. Refer to HL7 Table 0136 - Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

•     Y    indicates that the institution has a copy on file

•     N    indicates that the institution does not have a copy on file

Definition: This field contains the date on which the staff member's driver's license expires, especially for use when staff is a driver for the institution.

Definition: This field contains the date of the staff member's most recent Department of Motor Vehicles review, especially for use when staff is a driver for the institution.

Definition: This field contains the date of the staff member's next Department of Motor Vehicles review, especially for use when staff is a driver for the institution.

(Definition from PID.10 in Ch. 3)

Definition: This field refers to the patient's race. Refer to User-defined Table 0005 - Race in Chapter 2C, Code Tables, for suggested values. The second triplet of the CWE data type for race (alternate identifier, alternate text, and name of alternate coding system) is reserved for governmentally assigned codes.

(Definition from NK1.35 in Ch. 3)

Definition: This field identifies the race of the next of kin/associated party. Refer to User-defined Table 0005 - Race in Chapter 2C, Code Tables, for suggested values. The second triplet of the CWE data type for race (alternate identifier, alternate text, and name of alternate coding system) is reserved for governmentally assigned codes.

(Definition from IN2.71 in Ch. 6)

Definition: Refer to User-defined Table 0005 - Race in Chapter 2C, Code Tables, for suggested values. The second triplet of the CE data type for race (alternate identifier, alternate text, and name of alternate coding system) is reserved for governmentally assigned codes.

(Definition from STF.27 in Ch. 15)

Definition: This field refers to the person's race. Refer to User-defined Table 0005 - Race in Chapter 2C, Code Tables, for suggested values. The second triplet of the CWE data type for race (alternate identifier, alternate text, and name of alternate coding system) is reserved for governmentally assigned codes.

(Definition from PID.22 in Ch. 3)

Definition: This field further defines the patient's ancestry. Refer to User-defined Table 0189 - Ethnic Group in Chapter 2C, Code Tables, for suggested values. The second triplet of the CWE data type for ethnic group (alternate identifier, alternate text, and name of alternate coding system) is reserved for governmentally assigned codes. In the US, a current use is to report ethnicity in line with US federal standards for Hispanic origin.

(Definition from NK1.28 in Ch. 3)

Definition: This field contains the next of kin/associated party's ethnic group. Refer to User-defined Table 0189 - Ethnic Group in Chapter 2C, Code Tables, for suggested values. The second triplet of the CWE data type for ethnic group (alternate identifier, alternate text, and name of alternate coding system) is reserved for governmentally assigned codes. In the US, a current use is to report ethnicity in line with US federal standards for Hispanic origin.

(Definition from GT1.44 in Ch. 6)

Definition: This field contains the guarantor's ethnic group. Refer to User-defined Table 0189 - Ethnic Group in Chapter 2C, Code Tables, for suggested values. The second triplet of the CE data type for ethnic group (alternate identifier, alternate text, and name of alternate coding system) is reserved for governmentally assigned codes. In the US, a current use is to report ethnicity in line with US federal standards for Hispanic origin.

(Definition from IN2.42 in Ch. 6)

Definition: This field indicates the insured's ethnic group. Refer to User-defined Table 0189 - Ethnic Group in Chapter 2C, Code Tables, for suggested values. The second triplet of the CE data type for ethnic group (alternate identifier, alternate text, and name of alternate coding system) is reserved for governmentally assigned codes. In the US, a current use is to report ethnicity in line with US federal standards for Hispanic origin.

(Definition from STF.28 in Ch. 15)

• Definition: This field further defines the person's ancestry. Refer to User-defined Table 0189 - Ethnic Group in Chapter 2C, Code Tables, for suggested values. The second couplet of the CWE data type for ethnic group (alternate identifier, alternate text, and name of alternate coding system) is reserved for governmentally assigned codes. In the United States, a current use is to report ethnicity in line with US federal standards for Hispanic origin.

Definition: This field contains an indicator for whether the re-activation of this record requires special approval. Refer to HL7 Table 0136 - Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

• Y    the re-activation requires approval

• N    this re-activation does not require approval

(Definition from PID.26 in Ch. 3)

This field contains the information related to a person's country citizenship. For country citizenship HL7 recommends using ISO table 3166. For a local definition, User-defined Table 0171 - Citizenship in Chapter 2C, Code Tables, should be used.

This field repeats since persons can be citizens of more than one country. The Name of Coding System component(s) of the CWE datatype should be used to identify the table from which citizenship membership is drawn.

In the Netherlands, this field is used for "Nationaliteit".

(Definition from NK1.19 in Ch. 3)

Definition: This field contains the code to identify the next of kin/associated party's citizenship. HL7 recommends using ISO 3166 as the suggested values in User-defined Table 0171 - Citizenship in Chapter 2C, Code Tables.

(Definition from GT1.35 in Ch. 6)

Definition: This field contains the code to identify the guarantor's citizenship. HL7 recommends using ISO table 3166 as the suggested values in User-defined Table 0171 - Citizenship in Chapter 2C, Code Tables.

(Definition from IN2.33 in Ch. 6)

Definition: This field contains the code that identifies the insured's citizenship. HL7 recommends using ISO table 3166 as the suggested values in User-defined Table 0171 - Citizenship defined in Chapter 2C, Code Tables.

(Definition from STF.30 in Ch. 15)

Definition: This field contains the staff person's current country of citizenship. HL7 recommends using ISO table 3166 as the suggested values in User-defined Table 0171 - Citizenship (in Chapter 2C, Code Tables).

Definition: This field contains the date and time at which the staff person death occurred.

Definition: This field indicates whether the staff person is deceased. Refer to HL7 Table 0136 - Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

Y    the staff person is deceased
N    the staff person is not deceased

Definition: This field specifies the relationship the staff person has with the institution for whom he/she provides services. Refer to User–defined Table 0538 – Institution Relationship Type in Chapter 2C, Code Tables, for suggested values. This table contains values for employee, volunteer, etc.

Definition: This field contains the period during which the staff person started and ended the relationship specified in STF-33 Institution Relationship Type Code.

Definition: This field contains the date on which an inactive staff member expects to return to work.

(Definition from ORG.13 in Ch. 15)

Definition: This field contains the cost center name or code assigned to this organization unit. Refer to HL7 User-defined Table 0539 – Cost Center Code for valid values.

(Definition from STF.36 in Ch. 15)

Definition: This field describes the organization unit in the General Ledger to which the staff member is currently assigned. It is sometimes referred to as the "home" cost center because it is the organization unit to which the staff member's regular costs are accrued. Refer to User-defined Table 0539 – Cost Center Code in Chapter 2C, Code Tables, for valid values. This table contains no suggested values.

Definition: This field describes whether or not this STF record represents an identifiable (i.e., real) human being or is a "placeholder" for one whose identity is not yet known. For example, work schedules may need to be created before the actual staff member has been hired, or appointments may be made with a floating resource who is not specifically known until the actual appointment date/time. Because these functions require a Staff Member ID code, it is important to distinguish whether or not the Staff Member is a real human resource or not. Refer to HL7 Table 0136 - Yes/no Indicator for valid values.

• Y    indicates that the staff member is an identifiable human being

• N    indicates that the staff member is not an identifiable human being

Definition: This field contains the reason that the staff member is inactive. Refer to User-defined Table 0540 – Inactive Reason Code in Chapter 2C, Code Tables, for suggested values. This table contains values for leave of absence, terminated, etc.

Definition: This field transmits a code that represents a high level categorization of resources. This is a companion field for the STF-4 Staff Type and allows an institution or enterprise to impose a one or more super category levels. Refer to User-defined Table 0771 – Resource Type or Category in Chapter 2C, Code Tables, for suggested values. This table contains no suggested values.

An enterprise might have more than one method to categorize or type resources at a high level. Therefore, this field can repeat.

Example: An organization may define discreet staff types (e.g., Pediatric Oncologist, Gerontologist, Oncology Pharmacist, Pediatric Pharmacist, Critical Care Nurse, Nurse Case Manager – Cardiology) as well as broad categories (e.g., Physician, Pharmacist, Nurse, Pediatric, Oncology, Cardiology, Case Management, Nephrology). Employing STF-4 for the discreet terms and STF-39 for the more generic terms allows both the levels of granularity to be apply to the staff without confusing the specific types with generic types. Thus, one may see:

(Definition from PID.17 in Ch. 3)

Definition: This field contains the patient's religion. Refer to User-defined Table 0006 - Religion in Chapter 2C, Code Tables, for suggested values.

(Definition from NK1.25 in Ch. 3)

Definition: This field indicates the type of religion practiced by the next of kin/associated party. Refer to User-defined Table 0006 - Religion in Chapter 2C, Code Tables, for suggested values.

(Definition from GT1.41 in Ch. 6)

Definition: This field indicates the type of religion practiced by the guarantor. Refer to User-defined Table 0006 - Religion in Chapter 2C, Code Tables, for suggested values.

(Definition from IN2.39 in Ch. 6)

Definition: This field indicates the type of religion practiced by the insured. Refer to User-defined Table 0006 - Religion in Chapter 2C, Code Tables, for suggested values.

(Definition from STF.40 in Ch. 15)

Definition: This field contains the staff member's religion. Refer to User-defined Table 0006 - Religion in Chapter 2C, Code Tables, for suggested values.

(Definition from CER.6 in Ch. 15)

Definition: Digital Signature of the certifying authority. The Digital Signature includes a seal concept and is verifiable.

(Definition from STF.41 in Ch. 15)

Definition: Digital Signature of the staff member. The Digital Signature includes a seal concept and is verifiable.