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STF - Staff Identification Segment

The Technical Steward for the STF segment is PA and Personnel Management.

The STF segment can identify any personnel referenced by information systems. These can be providers, staff, system users, and referring agents. In a network environment, this segment can be used to define personnel to other applications, for example, order entry clerks, insurance verification clerks, admission clerks, as well as provider demographics. When using the STF and PRA segments in the Staff/Practitioner Master File message, MFE-4-primary key value is used to link all the segments pertaining to the same master file entry. Therefore, in the MFE segment, MFE-4-primary key value must be filled in. Other segments may follow the STF segment to provide data for a particular type of staff member. The PRA segment (practitioner) is one such. It may optionally follow the STF segment in order to add practitioner-specific data. Other segments may be defined as needed. When using the segments included in this chapter for other then Staff/Practitioner Master File messages, disregard references to MFE-4 - primary key value.

HL7 Attribute Table - STF - Staff Identification Segment
Seq# DataElement Description Must Implement Flags Cardinality Length C.LEN Vocabulary DataType
STF
1

00671 Primary Key Value – STF MAY
True:
False:
C
[1..1]
[0..1]
CWE
2 00672 Staff Identifier List [0..*] CX
3 00673 Staff Name [0..*] XPN
4 00674 Staff Type [0..*] CWE
5 00111 Administrative Sex [0..1] CWE
6 00110 Date/Time of Birth [0..1] DTM
7 00675 Active/Inactive Flag [0..1] [1..1] ID
8 00676 Department [0..*] CWE
9 00677 Hospital Service – STF [0..*] CWE
10 00678 Phone [0..*] XTN
11 00679 Office/Home Address/Birthplace [0..*] XAD
12 00680 Institution Activation Date [0..*] DIN
13 00681 Institution Inactivation Date [0..*] DIN
14 00682 Backup Person ID [0..*] CWE
15 00683 E-Mail Address B= [0..*] 40 ST
16 00684 Preferred Method of Contact [0..1] CWE
17 00119 Marital Status [0..1] CWE
18 00785 Job Title # [0..1] 20 ST
19 00786 Job Code/Class [0..1] JCC
20 01276 Employment Status Code [0..1] CWE
21 01275 Additional Insured on Auto [0..1] [1..1] ID
22 01302 Driver's License Number – Staff [0..1] DLN
23 01229 Copy Auto Ins [0..1] [1..1] ID
24 01232 Auto Ins Expires [0..1] DT
25 01298 Date Last DMV Review [0..1] DT
26 01234 Date Next DMV Review [0..1] DT
27 00113 Race [0..1] CWE
28 00125 Ethnic Group [0..1] CWE
29 01596 Re-activation Approval Indicator [0..1] [1..1] ID
30 00129 Citizenship [0..*] CWE
31 01886 Date/Time of Death [0..1] DTM
32 01887 Death Indicator [0..1] [1..1] ID
33 01888 Institution Relationship Type Code [0..1] CWE
34 01889 Institution Relationship Period [0..1] DR
35 01890 Expected Return Date [0..1] DT
36 01891 Cost Center Code [0..*] CWE
37 01892 Generic Classification Indicator [0..1] [1..1] ID
38 01893 Inactive Reason Code [0..1] CWE
39 02184 Generic resource type or category [0..*] CWE
40 00120 Religion [0..1] CWE
41 01861 Signature [0..1] ED

STF-1: Primary Key Value – STF (CWE) 00671

Definition: For MFN Master File Notification, this field is required and must match MFE-4 Primary Key Value to identify which entry is being referenced. For all other messages, this field should not be used. Refer to Table 0786 - Primary Key Value – STF in Chapter 2C for valid values.

STF-2: Staff Identifier List (CX) 00672

Definition: This field contains the list of identifiers (one or more) used by the institution to identify this person. Refer to HL7 Table 0061 - Check Digit Scheme (component 2), User-defined Table 0203 - Identifier Type (component 5) and User-defined Table 0363 - Assigning Authority (component 4) for valid values (see Chapter 2A). If a Staff Member has institution identifiers that are valid only in specific organization units, that Staff identifier should be recorded in the ORG Practitioner Organization Unit segment.

STF-3: Staff Name (XPN) 00673

Definition: This field contains the staff person's name. This field may repeat to transmit multiple names for the same person.

STF-4: Staff Type (CWE) 00674

Definition: This field contains a code identifying what type of staff. Refer to User-defined Table 0182 - Staff type in Chapter 2C, Code Tables, for suggested values. This table contains no suggested values. Values may include codes for staff, practitioner, referral agent or agency, etc. This field may repeat to allow for staff to be assigned multiple types.

Typically, this field would be populated with the most granular types that may be associated with the staff. If less granular typing or categorization of the staff is required in addition to the specific type(s) found in this field, the reader is referred to STF-39 Generic Resource Type or Category. Thus, while STF-4 may contain the code for a specific staff or practitioner type, STF-39 may contain "staff" or "practitioner". For further discussion of specific and generic types, the reader is referred to STF-39 Generic Resource Type or Category.

STF-5: Administrative Sex (CWE) 00111

(Definition from PID.8 in Ch. 3)

Definition: This field contains the patient's sex. Refer to User-defined Table 0001 - Administrative Sex in Chapter 2C, Code Tables, for suggested values.

(Definition from NK1.15 in Ch. 3)

Definition: This field contains the next of kin/associated party's sex. Refer to User-defined Table 0001 - Administrative Sex in Chapter 2C, Code Tables, for suggested values.

(Definition from STF.5 in Ch. 15)

Definition: This field contains the staff person's sex. Refer to User-defined Table 0001 – Administrative Sex for suggested values.

STF-6: Date/Time of Birth (DTM) 00110

(Definition from PID.7 in Ch. 3)

Definition: This field contains the patient's date and time of birth.

(Definition from NK1.16 in Ch. 3)

Definition: This field contains the next of kin/associated party's birth date and time.

(Definition from STF.6 in Ch. 15)

Definition: This field contains a staff member's date and time of birth.

STF-7: Active/Inactive Flag (ID) 00675

(Definition from LDP.6 in Ch. 8)

Definition: This field indicates whether the entry for this location is currently an active, that is, valid, usable entry (disregarding whether it's waiting to be maintained by housekeeping). Refer to HL7 Table 0183 - Active/Inactive in Chapter 2C, Code Tables, for valid values.

(Definition from CDM.8 in Ch. 8)

Definition: This field indicates whether this is a usable CDM entry. Refer to HL7 Table 0183 - Active/Inactive in Chapter 2C, Code Tables, for valid values.

(Definition from PRC.16 in Ch. 8)

Definition: This indicates whether this is a usable CDM entry. Refer to HL7 Table 0183 - Active/Inactive in Chapter 2C, Code Tables, for valid values.

(Definition from STF.7 in Ch. 15)

Definition: This field indicates whether person is currently a valid staff member. Refer to HL7 Table 0183 - Active/Inactive in Chapter 2C, Code Tables, for valid values. This table contains values for active or inactive.

STF-8: Department (CWE) 00676

(Definition from PRC.3 in Ch. 8)

Definition: This field contains the department of the facility which accrues revenue/cost for this type of charge. When pricing is different for different departments within the same facility, this will indicate for which department the following pricing information is valid. Use only when the price is not the same for all departments, that is, a null value indicates that this pricing is valid for all departments.

When two PRC segments are sent the same key values but with different departments, the second is sent in addition to the first, not to replace the first. The effective unique identifier is the charge code (PRC-1 - Primary Key - PRC) plus the facility ID (PRC-2 - Facility ID) plus the department (PRC-3 - Department). Multiple departments can be sent in the same segment to indicate that those departments use the same pricing. Refer to User-defined Table 0184 - Department in Chapter 2C, Code Tables, for suggested values.

(Definition from STF.8 in Ch. 15)

Definition: This field contains the institution department to which this person reports or belongs. Refer to User-defined Table 0184 - Department in Chapter 2C, Code Tables, for suggested values. This table contains no suggested values.

STF-9: Hospital Service – STF (CWE) 00677

Definition: This field contains the hospital or ancillary service with which this staff person is associated. Refer to User-defined Table 0069 - Hospital Service in Chapter 2C, Code Tables, for suggested values.

STF-10: Phone (XTN) 00678

Definition: This field contains the staff person's phone number. This is a repeating field with a component for indicating which phone number is which.

STF-11: Office/Home Address/Birthplace (XAD) 00679

Definition: This field contains the office, and home address and/or place of birth of the staff person. This is a repeating field. The address type identifies the usage.

STF-12: Institution Activation Date (DIN) 00680

Definition: This field contains the date when staff became active for an institution. This is a repeating field. Refer to User-defined Table 0537 - Institution in Chapter 2C, Code Tables, for valid values. This table contains no suggested values.

STF-13: Institution Inactivation Date (DIN) 00681

Definition: This field contains the date when staff became inactive for an institution. This is a repeating field. Refer to HL7 Table 0537 - Institution in Chapter 2C, Code Tables, for valid values.

STF-14: Backup Person ID (CWE) 00682

Definition: This field contains the MFE-4 Primary Key Value of the master file entry that corresponds to the designated backup person for this staff person.

STF-15: E-Mail Address (ST) 00683

Definition: This field has been retained for backward compatibility. (It is now present in the fourth component of STF-10 Phone).

STF-16: Preferred Method of Contact (CWE) 00684

(Definition from PRT.23 in Ch. 7)

Definition: This field contains the preferred method to use when communicating particularly when the contact is a person or organization This is typically used in combination with PRT-5 Person, and/or PRT-8 Organization. Refer to User-defined Table 0185 - Preferred Method of Contact in Chapter 2C, "Code Tables", for suggested values.

(Definition from PRD.6 in Ch. 11)

Definition: This field contains the preferred method to use when communicating with the provider. Refer to User-defined Table 0185 - Preferred Method of Contact in Chapter 2C, "Code Tables", for suggested values.

(Definition from CTD.6 in Ch. 11)

Definition: This field contains the preferred method to use when communicating with the contact person. Refer to User-defined Table 0185 - Preferred Method of Contact in Chapter 2C, "Code Tables", for suggested values.

(Definition from STF.16 in Ch. 15)

Definition: This field indicates which of a group of multiple phone numbers is the preferred method of contact for this person. Note that all values of this code refer to this segment's phone field, except for the value "E," which refers to the E-mail address field. If more than one phone number of the preferred type exists in STF-10-phone, this field refers to the first such instance. Refer to HL7 Table 0185 - Preferred Method of Contact in Chapter 2C, Code Tables, for valid values. This table contains values for beeper, cell phone etc.

STF-17: Marital Status (CWE) 00119

(Definition from PID.16 in Ch. 3)

Definition: This field contains the patient's marital (civil) status. Refer to User-defined Table 0002 - Marital Status in Chapter 2C, Code Tables, for suggested values.

(Definition from NK1.14 in Ch. 3)

Definition: This field contains the next of kin/associated party's marital status. Refer to User-defined Table 0002 - Marital Status in Chapter 2C, Code Tables, for suggested values.

(Definition from IN2.43 in Ch. 6)

Definition: This field contains the insured's marital status. Refer to User-defined Table 0002 - Marital Status in Chapter 2C, Code Tables, for suggested values.

(Definition from STF.17 in Ch. 15)

Definition: This field contains the staff member's marital status. Refer to User-defined Table 0002 - Marital Status in Chapter 2C, Code Tables, for suggested values. Same values as those for PID-16 Marital Status.

STF-18: Job Title (ST) 00785

(Definition from GT1.49 in Ch. 6)

Definition: This field contains a descriptive name of the guarantor's occupation (e.g., Sr. Systems Analyst, Sr. Accountant).

(Definition from IN2.46 in Ch. 6)

Definition: This field contains a descriptive name for the insured's occupation (for example, Sr. Systems Analyst, Sr. Accountant).

(Definition from STF.18 in Ch. 15)

Definition: This field contains a descriptive name of the staff member's occupation (e.g., Sr. Systems Analyst, Sr. Accountant).

STF-19: Job Code/Class (JCC) 00786

(Definition from GT1.50 in Ch. 6)

Definition: This field contains the guarantor's job code and employee classification.

(Definition from IN2.47 in Ch. 6)

Definition: This field indicates a code that identifies the insured's job code (for example, programmer, analyst, doctor, etc.).

(Definition from STF.19 in Ch. 15)

Definition: This field contains the staff member's job code and employee classification. Refer to User-defined Table 0327 - Job Code and User-defined Table 0328 - Employee Classification in Chapter 2C, Code Tables, for suggested values.

STF-20: Employment Status Code (CWE) 01276

(Definition from ORG.10 in Ch. 15)

Definition: This field contains a code indicating the working relationship of the practitioner at this organization unit. It may be different than the work status specified in STF-20. Refer to User-defined Table 0066 - Employment Status, in Chapter 2C, Code Tables, for suggested values.

(Definition from STF.20 in Ch. 15)

Definition: This field contains the code that indicates the staff member's employment status, e.g., full-time, part-time, self-employed, etc. Refer to User-defined Table 0066 - Employment Status in Chapter 2C, Code Tables, for suggested values.

STF-21: Additional Insured on Auto (ID) 01275

Definition: This field contains an indicator for whether the present institution is named as an additional insured on the staff member's auto insurance, especially for use when staff is a driver for the institution. Refer to HL7 Table 0136 - Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

STF-22: Driver's License Number – Staff (DLN) 01302

Definition: This field contains the driver's license information of staff, especially for use when staff is a driver for the institution. For state or province refer to official postal codes for that country; for country refer to ISO 3166 for codes.

STF-23: Copy Auto Ins (ID) 01229

Definition: This field contains an indicator for whether the institution has on file a copy of the staff member's auto insurance, especially for use when staff is a driver for the institution. Refer to HL7 Table 0136 - Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

STF-24: Auto Ins Expires (DT) 01232

Definition: This field contains the date on which the staff member's driver's license expires, especially for use when staff is a driver for the institution.

STF-25: Date Last DMV Review (DT) 01298

Definition: This field contains the date of the staff member's most recent Department of Motor Vehicles review, especially for use when staff is a driver for the institution.

STF-26: Date Next DMV Review (DT) 01234

Definition: This field contains the date of the staff member's next Department of Motor Vehicles review, especially for use when staff is a driver for the institution.

STF-27: Race (CWE) 00113

(Definition from PID.10 in Ch. 3)

Definition: This field refers to the patient's race. Refer to User-defined Table 0005 - Race in Chapter 2C, Code Tables, for suggested values. The second triplet of the CWE data type for race (alternate identifier, alternate text, and name of alternate coding system) is reserved for governmentally assigned codes.

(Definition from NK1.35 in Ch. 3)

Definition: This field identifies the race of the next of kin/associated party. Refer to User-defined Table 0005 - Race in Chapter 2C, Code Tables, for suggested values. The second triplet of the CWE data type for race (alternate identifier, alternate text, and name of alternate coding system) is reserved for governmentally assigned codes.

(Definition from IN2.71 in Ch. 6)

Definition: Refer to User-defined Table 0005 - Race in Chapter 2C, Code Tables, for suggested values. The second triplet of the CE data type for race (alternate identifier, alternate text, and name of alternate coding system) is reserved for governmentally assigned codes.

(Definition from STF.27 in Ch. 15)

Definition: This field refers to the person's race. Refer to User-defined Table 0005 - Race in Chapter 2C, Code Tables, for suggested values. The second triplet of the CWE data type for race (alternate identifier, alternate text, and name of alternate coding system) is reserved for governmentally assigned codes.

STF-28: Ethnic Group (CWE) 00125

(Definition from PID.22 in Ch. 3)

Definition: This field further defines the patient's ancestry. Refer to User-defined Table 0189 - Ethnic Group in Chapter 2C, Code Tables, for suggested values. The second triplet of the CWE data type for ethnic group (alternate identifier, alternate text, and name of alternate coding system) is reserved for governmentally assigned codes. In the US, a current use is to report ethnicity in line with US federal standards for Hispanic origin.

(Definition from NK1.28 in Ch. 3)

Definition: This field contains the next of kin/associated party's ethnic group. Refer to User-defined Table 0189 - Ethnic Group in Chapter 2C, Code Tables, for suggested values. The second triplet of the CWE data type for ethnic group (alternate identifier, alternate text, and name of alternate coding system) is reserved for governmentally assigned codes. In the US, a current use is to report ethnicity in line with US federal standards for Hispanic origin.

(Definition from GT1.44 in Ch. 6)

Definition: This field contains the guarantor's ethnic group. Refer to User-defined Table 0189 - Ethnic Group in Chapter 2C, Code Tables, for suggested values. The second triplet of the CE data type for ethnic group (alternate identifier, alternate text, and name of alternate coding system) is reserved for governmentally assigned codes. In the US, a current use is to report ethnicity in line with US federal standards for Hispanic origin.

(Definition from IN2.42 in Ch. 6)

Definition: This field indicates the insured's ethnic group. Refer to User-defined Table 0189 - Ethnic Group in Chapter 2C, Code Tables, for suggested values. The second triplet of the CE data type for ethnic group (alternate identifier, alternate text, and name of alternate coding system) is reserved for governmentally assigned codes. In the US, a current use is to report ethnicity in line with US federal standards for Hispanic origin.

(Definition from STF.28 in Ch. 15)

STF-29: Re-activation Approval Indicator (ID) 01596

Definition: This field contains an indicator for whether the re-activation of this record requires special approval. Refer to HL7 Table 0136 - Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

STF-30: Citizenship (CWE) 00129

(Definition from PID.26 in Ch. 3)

This field contains the information related to a person's country citizenship. For country citizenship HL7 recommends using ISO table 3166. For a local definition, User-defined Table 0171 - Citizenship in Chapter 2C, Code Tables, should be used.

This field repeats since persons can be citizens of more than one country. The Name of Coding System component(s) of the CWE datatype should be used to identify the table from which citizenship membership is drawn.

In the Netherlands, this field is used for "Nationaliteit".

(Definition from NK1.19 in Ch. 3)

Definition: This field contains the code to identify the next of kin/associated party's citizenship. HL7 recommends using ISO 3166 as the suggested values in User-defined Table 0171 - Citizenship in Chapter 2C, Code Tables.

(Definition from GT1.35 in Ch. 6)

Definition: This field contains the code to identify the guarantor's citizenship. HL7 recommends using ISO table 3166 as the suggested values in User-defined Table 0171 - Citizenship in Chapter 2C, Code Tables.

(Definition from IN2.33 in Ch. 6)

Definition: This field contains the code that identifies the insured's citizenship. HL7 recommends using ISO table 3166 as the suggested values in User-defined Table 0171 - Citizenship defined in Chapter 2C, Code Tables.

(Definition from STF.30 in Ch. 15)

Definition: This field contains the staff person's current country of citizenship. HL7 recommends using ISO table 3166 as the suggested values in User-defined Table 0171 - Citizenship (in Chapter 2C, Code Tables).

STF-31: Date/Time of Death (DTM) 01886

Definition: This field contains the date and time at which the staff person death occurred.

STF-32: Death Indicator (ID) 01887

Definition: This field indicates whether the staff person is deceased. Refer to HL7 Table 0136 - Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

Y    the staff person is deceased
N    the staff person is not deceased

STF-33: Institution Relationship Type Code (CWE) 01888

Definition: This field specifies the relationship the staff person has with the institution for whom he/she provides services. Refer to User–defined Table 0538 – Institution Relationship Type in Chapter 2C, Code Tables, for suggested values. This table contains values for employee, volunteer, etc.

STF-34: Institution Relationship Period (DR) 01889

Definition: This field contains the period during which the staff person started and ended the relationship specified in STF-33 Institution Relationship Type Code.

STF-35: Expected Return Date (DT) 01890

Definition: This field contains the date on which an inactive staff member expects to return to work.

STF-36: Cost Center Code (CWE) 01891

(Definition from ORG.13 in Ch. 15)

Definition: This field contains the cost center name or code assigned to this organization unit. Refer to HL7 User-defined Table 0539 – Cost Center Code for valid values.

(Definition from STF.36 in Ch. 15)

Definition: This field describes the organization unit in the General Ledger to which the staff member is currently assigned. It is sometimes referred to as the "home" cost center because it is the organization unit to which the staff member's regular costs are accrued. Refer to User-defined Table 0539 – Cost Center Code in Chapter 2C, Code Tables, for valid values. This table contains no suggested values.

STF-37: Generic Classification Indicator (ID) 01892

Definition: This field describes whether or not this STF record represents an identifiable (i.e., real) human being or is a "placeholder" for one whose identity is not yet known. For example, work schedules may need to be created before the actual staff member has been hired, or appointments may be made with a floating resource who is not specifically known until the actual appointment date/time. Because these functions require a Staff Member ID code, it is important to distinguish whether or not the Staff Member is a real human resource or not. Refer to HL7 Table 0136 - Yes/no Indicator for valid values.

STF-38: Inactive Reason Code (CWE) 01893

Definition: This field contains the reason that the staff member is inactive. Refer to User-defined Table 0540 – Inactive Reason Code in Chapter 2C, Code Tables, for suggested values. This table contains values for leave of absence, terminated, etc.

STF-39: Generic resource type or category (CWE) 02184

Definition: This field transmits a code that represents a high level categorization of resources. This is a companion field for the STF-4 Staff Type and allows an institution or enterprise to impose a one or more super category levels. Refer to User-defined Table 0771 – Resource Type or Category in Chapter 2C, Code Tables, for suggested values. This table contains no suggested values.

An enterprise might have more than one method to categorize or type resources at a high level. Therefore, this field can repeat.

Example: An organization may define discreet staff types (e.g., Pediatric Oncologist, Gerontologist, Oncology Pharmacist, Pediatric Pharmacist, Critical Care Nurse, Nurse Case Manager – Cardiology) as well as broad categories (e.g., Physician, Pharmacist, Nurse, Pediatric, Oncology, Cardiology, Case Management, Nephrology). Employing STF-4 for the discreet terms and STF-39 for the more generic terms allows both the levels of granularity to be apply to the staff without confusing the specific types with generic types. Thus, one may see:

STF-4

STF-39

Custodian

Staff

Non-clinical Nursing Supervisor

Manager

Pediatric Oncologist

Physician ~ Pediatrics ~ Oncology

Gerontologist

Physician

Oncology Pharmacist

Pharmacist ~ Oncology

Pediatric Pharmacist

Pediatrics ~ Pharmacist

Critical Care Nurse

Nurse

Nurse Case Manager – Cardiology

Nurse ~ Cardiology ~ Case Management


STF-40: Religion (CWE) 00120

(Definition from PID.17 in Ch. 3)

Definition: This field contains the patient's religion. Refer to User-defined Table 0006 - Religion in Chapter 2C, Code Tables, for suggested values.

(Definition from NK1.25 in Ch. 3)

Definition: This field indicates the type of religion practiced by the next of kin/associated party. Refer to User-defined Table 0006 - Religion in Chapter 2C, Code Tables, for suggested values.

(Definition from GT1.41 in Ch. 6)

Definition: This field indicates the type of religion practiced by the guarantor. Refer to User-defined Table 0006 - Religion in Chapter 2C, Code Tables, for suggested values.

(Definition from IN2.39 in Ch. 6)

Definition: This field indicates the type of religion practiced by the insured. Refer to User-defined Table 0006 - Religion in Chapter 2C, Code Tables, for suggested values.

(Definition from STF.40 in Ch. 15)

Definition: This field contains the staff member's religion. Refer to User-defined Table 0006 - Religion in Chapter 2C, Code Tables, for suggested values.

STF-41: Signature (ED) 01861

(Definition from CER.6 in Ch. 15)

Definition: Digital Signature of the certifying authority. The Digital Signature includes a seal concept and is verifiable.

(Definition from STF.41 in Ch. 15)

Definition: Digital Signature of the staff member. The Digital Signature includes a seal concept and is verifiable.