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IVT - Material Location Segment

The Material Location segment (IVT) contains information specific to an inventory location for the inventory supply item in the Material Item (ITM) segment.

HL7 Attribute Table - IVT - Material Location Segment
Seq# DataElement Description Must Implement Flags Cardinality Length C.LEN Vocabulary DataType
IVT
1 02062 Set Id – IVT SHALL [1..1] [1..4] SI
2 02063 Inventory Location Identifier SHALL [1..1] EI
3 02277 Inventory Location Name = [0..1] 999 ST
4 02064 Source Location Identifier [0..1] EI
5 02278 Source Location Name = [0..1] 999 ST
6 02065 Item Status [0..1] CWE
7 02066 Bin Location Identifier [0..*] EI
8 02067 Order Packaging [0..1] CWE
9 02068 Issue Packaging [0..1] CWE
10 02069 Default Inventory Asset Account [0..1] EI
11 02070 Patient Chargeable Indicator [0..1] CNE
12 00361 Transaction Code [0..1] CWE
13 00366 Transaction Amount - Unit [0..1] CP
14 02073 Item Importance Code [0..1] CWE
15 02074 Stocked Item Indicator [0..1] CNE
16 02075 Consignment Item Indicator [0..1] CNE
17 02076 Reusable Item Indicator [0..1] CNE
18 02077 Reusable Cost [0..1] CP
19 02078 Substitute Item Identifier [0..*] EI
20 02079 Latex-Free Substitute Item Identifier [0..1] EI
21 02080 Recommended Reorder Theory [0..1] CWE
22 02081 Recommended Safety Stock Days = [0..1] 4 NM
23 02082 Recommended Maximum Days Inventory = [0..1] 4 NM
24 02083 Recommended Order Point # [0..1] 8 NM
25 02084 Recommended Order Amount # [0..1] 8 NM
26 02085 Operating Room Par Level Indicator [0..1] CNE

IVT-1: Set Id – IVT (SI) 02062

Definition: This field contains a sequential number that identifies this segment within a given Material Location segment group. For the first occurrence of the segment, the sequence number shall be one; for the second occurrence, the sequence number shall be two; etc.

IVT-2: Inventory Location Identifier (EI) 02063

Definition: This field contains the code identifying an inventory supply location that stocks or purchases this item.

IVT-3: Inventory Location Name (ST) 02277

Definition: This field contains the name of the inventory supply location identified in IVT-2, Inventory Location Identifier.

IVT-4: Source Location Identifier (EI) 02064

Definition: This field contains the code identifying the source location that purchases and stocks items in addition to filling supply requests for the location specified in IVT-2, Inventory Location Identifier. For example, IVT-2 may be considered Central Supply, an inventory location that issues to departments. IVT-3, Inventory Location Name, may be considered General Stores, a supply location that most items are received into when delivered to the healthcare facility. General Stores would then replenish the Central Supply inventory. Central Supply would then issue supplies to departments based on requests for supplies.

IVT-5: Source Location Name (ST) 02278

Definition: This field contains the name of the source supply location identified in IVT-4, Source Location Identifier.

IVT-6: Item Status (CWE) 02065

Definition: This field contains the status that applies to the inventory supply item for the inventory location specified in IVT-2. Refer to User-defined Table 0625 – Item Status Codes in Chapter 2C, Code Tables, for suggested values.

IVT-7: Bin Location Identifier (EI) 02066

Definition: A unique code assigned to a bin location located within the inventory location in IVT-2, where the inventory supply item may be stored.

IVT-8: Order Packaging (CWE) 02067

Definition: This field contains the primary packaging unit by which the item can be requisitioned or ordered to replenish the inventory supply item for the corresponding inventory location specified in IVT-2, Inventory Location Identifier. See User-defined Table 0818 – Package as described in PKG-2 Packaging Units, and presented in Chapter 2C, Code Tables, for suggested values.

IVT-9: Issue Packaging (CWE) 02068

Definition: This field contains the primary issue packaging unit by which the inventory supply item can be issued to departments or other locations by the corresponding inventory location specified in IVT-2. See User-defined Table 0818 – Package as described in PKG-2 Packaging Units, and presented in Chapter 2C, Code Tables, for suggested values.

IVT-10: Default Inventory Asset Account (EI) 02069

Definition: This field contains the general ledger number for the default inventory asset account used in journal transactions associated with items stored in this inventory location. The account includes all elements of a general ledger account (a fully qualified general ledger account number). All elements may include a corporation, department/cost center account, and expense account.

IVT-11: Patient Chargeable Indicator (CNE) 02070

(Definition from ITM.11 in Ch. 17)

Definition: This field indicates whether the item is patient chargeable. Refer to HL7 Table 0532 - Expanded Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

(Definition from IVT.11 in Ch. 17)

Definition: This field indicates whether the item is patient chargeable at this inventory location. Refer to HL7 Table 0532 - Expanded Yes/no Indicator Table in Chapter 2C, Code Tables, for valid values.

IVT-12: Transaction Code (CWE) 00361

(Definition from FT1.7 in Ch. 6)

Definition: This field contains the code assigned by the institution for the purpose of uniquely identifying the transaction based on the Transaction Type (FT1-6). For example, this field would be used to uniquely identify a procedure, supply item, or test for charges, or to identify the payment medium for payments. Refer to User-defined Table 0132 - Transaction Code in Chapter 2C, Code Tables, for suggested values. See Chapter 7 for a discussion of the universal service ID for charges.

(Definition from ITM.12 in Ch. 17)

Definition: This field contains the code assigned by the institution for the purpose of uniquely identifying a patient billing code specific for a supply item. In the context of this message, this is a code that is a cross-reference to the Item Code/Id. This field would be used to uniquely identify a procedure, supply item, or test for charges; or to identify the payment medium for payments. It can reference, for example, a CBC (a lab charge), or an Elastic Bandage 3'' (supply charge), or Chest 1 View (radiology charge). For instance the code would be 300-0001, with a description of CBC.

Refer to User-defined Table 0132 - Transaction Code in Chapter 2C, Code Tables, for suggested values. See Chapter 7 for a discussion of the universal service ID for charges.

(Definition from PCE.3 in Ch. 17)

Definition: This field contains a code that is used by a billing system to charge for the inventory supply item, the descriptive name of the patient charge for that system (as it may appear on a patient's bill or charge labels) and the name of the coding system that assigned the charge code. Refer to User-defined Table 0132 – Transaction Codes in Chapter 6, Financial Management, for suggested values.

(Definition from IVT.12 in Ch. 17)

Definition: This field contains a code that is used by a billing system to charge for the inventory supply item, the descriptive name of the patient charge for that system (as it may appear on a patient's bill or charge labels) and the name of the coding system that assigned the charge code. Refer to User-defined Table 0132 – Transaction Codes in Chapter 2C, Code Tables, for suggested values.

IVT-13: Transaction Amount - Unit (CP) 00366

(Definition from FT1.12 in Ch. 6)

Definition: This field contains the unit price of a transaction. Price of a single item.

(Definition from ITM.13 in Ch. 17)

Definition: Unit price of transaction. Price of a single item. This field contains the dollar amount charged to patients for this item.

(Definition from PCE.4 in Ch. 17)

Definition: The price that a department charges to a patient for this inventory supply item when using the Patient Charge Billing code present in this segment.

(Definition from IVT.13 in Ch. 17)

Definition: This field contains the dollar amount charged to patients for this single inventory supply item.

IVT-14: Item Importance Code (CWE) 02073

Definition: This field contains an indicator of the level of importance of an item considered for this inventory location, such as an indicator signifying whether the item is considered critical for this inventory location. Refer to User-defined Table 0634 – Item Importance Codes in Chapter 2C, Code Tables, for suggested values.

IVT-15: Stocked Item Indicator (CNE) 02074

Definition: This field contains an indicator that identifies whether the item is regularly stocked in this inventory location. Stock items are ordered regularly as part of the healthcare organization's inventory replenishment cycle. If the item is not regularly stocked in this inventory location (non-stock item), the item is available to be ordered from this inventory location if requested by a department. Refer to HL7 Table 0532 - Expanded Yes/no Indicator Table in Chapter 2C, Code Tables, for valid values.

IVT-16: Consignment Item Indicator (CNE) 02075

Definition: This field contains an indicator signifying whether the inventory supply item is purchased on consignment. If the item is purchased on consignment, the healthcare organization does not pay for the inventory supply item until it is used. Refer to HL7 Table 0532 - Expanded Yes/no Indicator Table in Chapter 2C, Code Tables, for valid values.

IVT-17: Reusable Item Indicator (CNE) 02076

Definition: This field contains an indicator signifying that the inventory supply item is reusable, for example, after sterilization. Refer to HL7 Table 0532 - Expanded Yes/no Indicator Table in Chapter 2C, Code Tables, for valid values.

IVT-18: Reusable Cost (CP) 02077

Definition: This field contains the issue cost charged to a department or patient for a reusable item. This cost is calculated based on the cost of reprocessing the item. Examples of reusable items are linens, restraints, and procedure packs (custom for specific procedures).

IVT-19: Substitute Item Identifier (EI) 02078

Definition: The substitute item is an item that is recommended as a substitute for the corresponding item in ITM-1.

IVT-20: Latex-Free Substitute Item Identifier (EI) 02079

Definition: The latex-free substitute item is an item that is latex-free, recommended as a substitute for the corresponding item in the ITM-1 segment when a latex-free item is needed.

IVT-21: Recommended Reorder Theory (CWE) 02080

Definition: This field contains the method used to calculate a recommendation for when and how much of an inventory supply item to reorder. Refer to User-defined Table 0642 – Reorder Theory Codes in Chapter 2C, Code Tables, for suggested values.

IVT-22: Recommended Safety Stock Days (NM) 02081

Definition: This field contains the number of days for stock to be kept on-hand to cushion against a stock-out for this item.

IVT-23: Recommended Maximum Days Inventory (NM) 02082

Definition: This field contains the maximum number of days of inventory to have on-hand at any one point in time. This value is used in calculations of recommended order quantities

IVT-24: Recommended Order Point (NM) 02083

Definition: This field contains the on-hand quantity referencing the recommended level of inventory at which the item should be re-ordered.

IVT-25: Recommended Order Amount (NM) 02084

Definition: This field contains the quantity that the system should recommend to order when the on-hand quantity is equal to or less than the reorder point. The quantity should be set at the Order Unit of Measure.

IVT-26: Operating Room Par Level Indicator (CNE) 02085

Definition: This field contains an indicator that determines whether on-hands inventory will be decremented when performing Preference List Issues. Refer to HL7 Table 0532 - Expanded Yes/no Indicator Table in Chapter 2C, Code Tables, for valid values.

If valued with a 'Y', this indicates to the system that the item to be issued is contained in an OR Par Level area (in an actual Operating Room) and not an Operating Room inventory area; therefore, on-hands of the Operation Room inventory area will not be decremented. If valued with a 'N', the item is contained in an Operating Room inventory location and on-hands will be decremented when performing Preference List Issues.